How to configure lotus notes?

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How to configure lotus notes?
Configuring Lotus Notes with Windows 2000

1

Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

Introduction

Now that you have your mobile card you will want to be able to send and receive your mail

while working away from your office and so you need to configure Lotus Notes to provide you

with this service. This is known as replicating your local mail file and ensures that whether

you are in your office or mobile, your email remains synchronised at all times.

Lotus Notes also needs to know the type of connection that you are using and how it should

collect your email, so by configuring it in the best way for your connection you can create the

most efficient way to synchronise your mail.

Just a few steps are needed to set this up and you will now be guided through how to do this.

How to configure a local replication for mail

= Double click on My Computer, C drive, Lotus, Notes and Data.

= Create a new folder called Local for your new data to be stored in.

= Start Lotus Notes in your office profile, click on File, scroll to Replication and select

New Replica.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= Ensure Server is set to Local.

= Enter your name under Title, if the field is blank.

= Enter the File Name as C:\Lotus\Notes\Data\Local\yourname.nsf

= Ensure Create is set to Immediately.

= Tick Copy Access Control List.

= Tick Create full text index for searching.

= Click OK.

Your mail will now be copied to the local file and may take several minutes depending on

your mailbox size.

= Click File, scroll to Mobile and select Locations.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= Highlight your Remote location profile (e.g. Remote (Internet)) and click Edit Location.

= Click the Replication tab.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= From the Schedule drop down list select Enabled.

= Enter between the times of the day you want replication to occur.

= To replicate every 10 minutes enter this in the Repeat every box.

= Enter the Days of the week you want to replicate.

= Click Save and Close .

= Click File, scroll to Preferences and select User Preferences.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= Under Startup Options, ensure Prompt for location is ticked.

= Click OK.

= From the left toolbar, click on Databases and select Workspace.

= The Workspace window will now appear.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= Select your Mail icon.

= Click on the top right arrow and tick Local.

= Click File, scroll to Mobile and select Locations.

= Highlight your Offline location profile (e.g. Island (Disconnected)) and click Edit

Location.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= Click the Mail tab.

= Ensure that the Mail file location is set to Local.

= Enter your mail file path and name (e.g. local\yourname) under Mail file.

= Click Save and Close .

= Exit Lotus Notes.

To replicate your mail

= Start Lotus Notes.

= When asked to choose your current location, highlight your Remote location profile (e.g.

Remote (Internet)) and click OK.

= Enter your password.

= When the welcome screen appears, click on the Replicator icon.

Configuring Lotus Notes with Windows 2000

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Version: Lotus Notes, Win 2000 v1.2

Issue Date:

ISO Check:

= After the replication window appears click the Start button to replicate your mail.

To read mail offline

= Start Lotus Notes.

= When asked to choose your current location, highlight your Offline profile (e.g. Island

(Disconnected)) and click OK.

= Enter your password.

= When the welcome screen appears, click on the Mail icon.

= You can now read offline mail and create new mail ready for delivery.